Wilber School Redevelopment Committee and

Wilber School Redevelopment Committee and

Board of Selectmen Joint Meeting

Executive Session September 4th, 2006

Amended and Approved September 11, 2006

Approved for Release October 29, 2007

Attendees

Craig Edwards--WSRC	Marcia Liebman--WSRC
David Gordon--WSRC	Melissa Mills--WSRC
Edward Hershfield--WSRC	Joel Tran--WSRC
Marilyn Kahn--WSRC	Greg Waugh--WSRC
Phil Kopel--WSRC	Richard Powell--BOS
Bob Levin--WSRC

Meeting called to order at 7:50 pm by Joel Tran.

Meeting discussion

Committee brainstormed regarding the proposals, Members indicated that there were a lot of questions that needed answers (see below).
Liebman quoted Title V, which states the gpd is 110 per bedroom; for the elderly, it is 150 gpd per two bedroom unit. .
Tran discussed Peter O'Cain's memo regarding the review of the proposals, which stated that they were not detailed enough regarding septic use. Committee may have to interview candidates for more detail.
Gordon thought most of the proposals were generally responsive but had concern that one discussed total demolition and was, therefore, missing a fundamental component. He also questioned how well a proposal that didn't address affordable housing needs would be received, given the pressure on the Town to meet the 40B goals.
Highfield clarified questions regarding condos by stating that condos can be involved in a long term lease.
Liebman suggested reviewing each proposal and compare each comparative criterion.
Waugh felt that all proposals were not the same therefore we were not comparing apples to apples. He suggested preparing a short list of potential candidates.
Tran suggested that the committee formulate a list of critical questions that need to be addressed.

The following is a chart explaining the committees' thoughts to date:

Criteria	Wilber Commons	Spiegal & Bloom	Frontier Enterprises	Connolly & Partners	RSJ
1. Historic Preservation	no preservation; new building not like old
2. Use	40 condo's: 25% (10 units) affordable; retail space/comm. vote: HA-7, A-2, U-1, NC-2	53 units (85 BRs); no affordable component; 3 story building + lower level; 3 story addition on Station St. side (not conducive to municipal bldg. site)	48 units; 25% (12 units) affordable; lease of remaining space to Town at $18/sf--Is Town lease requirement of proposal?
3. Site Development	States 119 parking spaces but not documented	112 parking spaces + 25 interior parking spaces; green space lacking	109 parking spaces; assumes library use when Town Hall closed--librarians say high use during day
4. Schedule	Construction complete 7/08	18 mo. after abatement--6/08	18 mo. from selection--3/08
5. Site Allocation	1 acre + parking	auditorium/community room	Parking for library; common area within building for town; part area on grounds
6. Budget	8.9 million construction-only budget; price questionable at $135/sq. ft.
7. Financial Evidence	skimpy			conditional funding
8. Septic System	not addressed (40 units--assume 80 BR=8800 gpd + 1000 gpd Dunkin Donuts + 1000 gpd restaurant=11800 gpd without library); refers to "green" without specifics	85 BR=9350 gpd + 250 gpd MD office + ? =9600+ gpd without library; says will use FAST and ests 9500 gpd
9. Lease Price	NNN $24,000/yr + %CPI/yr + 10% net profit of retail space (not <$5000/yr)	$100,000 with $10,000 increase every 5 yrs	$180,000/yr adjusted every 5 yrs by CPI--however, subtracting Town lease on office space becomes minus $57,000/yr
Committee Comments	not highly recommended by the group	42,000 sq ft space added which is not attractive; no retain space

Questions to clarify:

1 . What counts towards affordable housing?

2. Does a den constitute a bedroom and therefore add to gpd usage?

3. O'Cain expressed concern that parking not delineated in some proposals.

4. O'Cain expressed concern that septic not delineated in any proposals (or questionable).

How much is advisable and anticipated gpd for the proposals?

5. Joe Kent-What are parking requirements for each proposal? What additional

information is needed?

6. Do we need to hire a consultant to evacuate companies' track records for financing?

7. Clarify process to obtain additional information.

Meeting Minutes

Kahn/Tran moved to accept the executive committee meeting minutes of 8/28 as amended; unanimously approved.

Next Meetings

September 11, September 13, and September 18 at 7:30 PM, location TBA.

Meeting Adjournment

Tran/Liebman moved that the committee adjourn executive session; unanimously approved. Meeting adjourned at 10:05 pm.

Respectfully submitted,

Rachelle F. Levitts